RFID Delegate Management System

Platform Modules

Everything You Need

Fifteen purpose-built modules covering every aspect of delegate tracking — from setup to post-event analytics.

🔴

Live Tracking

Real-time delegate locations via WebSocket with live location heatmap and instant scan feed.

📅

Event Dashboard

Manage events end-to-end — delegate stats, event logos, status control and attendee overviews.

👥

Delegate Dashboard

Full delegate profiles with RFID tag assignment, category grouping, photo upload and Excel bulk import.

📡

Reader Dashboard

Monitor all readers at a glance — online, idle or offline status with per-event location overview.

📊

Conference Reports

Attendance reports, location head-counts and time-series charts exportable to Excel.

🗂️

Category Master

Define delegate categories with custom colour coding and live delegate count per category.

📍

Location Master

Configure conference zones and halls, then assign readers to specific entry/exit points.

🔧

Reader Manager

Auto-generate push URLs, assign readers to events and locations, and manage reader configurations.

📶

Reader API

Live scan stream endpoint with full Impinj and Identium format documentation built-in.

🤝

Client API

Webhook push integration — stream scan events to any external system in real time.

📱

Handheld Simulator

Mobile RFID scanner simulation for testing — sync tags to the cloud without physical hardware.

🗃️

Raw Inventory

Full audit log of every RFID scan with pagination, multi-field filters, and Excel export.

🖥️

Welcome Display

Multi-TV welcome screen with per-location filter, smooth animations and instant scan-triggered updates.

⚙️

Welcome Config

Customise templates, backgrounds, live clock, and field ordering for the welcome display screens.

👤

User Management

Role-based access control with 3 roles, granular permissions across all 15 modules and event-level access.

Getting Started

Simple 4-Step Process

From first setup to live event analytics in four straightforward steps.

Import delegates via Excel or add manually. Assign RFID tags and set up reader locations in the system.

Install RFID Readers at Entry & Exit Points

Mount UHF or NFC readers, point them at the auto-generated push URL and go live instantly.

Delegates Scan — Instant Real-Time Updates

Every tag scan pushes to the cloud over WebSocket. Dashboards, welcome screens and reports update in milliseconds.

Analyse Reports & Export Data

View attendance charts, time-series graphs and location counts. Export everything to Excel with one click.

UHF RFID Technology

Real-Time Zone-Wise Delegate Tracking

UHF readers at every entry and exit point give you instant visibility of delegate movements across all conference zones — no check-in kiosks, no manual scanning.

Know Exactly Where Every Delegate Is

UHF RFID readers mounted at zone entry and exit points silently read delegate badges at up to 6 metres. Every movement updates all dashboards in under a second over WebSocket — no manual check-in, no kiosk queues.

📡

Long-Range UHF Detection

Reads passive EPC Gen 2 badges up to 6 m — no line of sight required.

⚡

Sub-Second WebSocket Updates

Every scan pushes to all connected dashboards instantly — no polling, no delays.

🗺️

Multi-Zone Floor Mapping

Configure unlimited zones — halls, lounges, registration counters, breakout rooms.

📊

Live Occupancy Counts

See how many delegates are in each zone right now and how many passed through today.

Hall A — 142 Hall B — 87 VIP Lounge — 34 Networking — 56 Registration — 28 Entrance — 12

Total delegates tracked right now

359 of 450 registered

Technology Stack

Built on Modern Technology

A production-grade stack chosen for performance, reliability and developer experience. React on the front end, Node.js on the back end, MySQL for persistent storage — all communicating over WebSocket for true real-time event delivery.

React 18 Ant Design 5 Node.js Express MySQL WebSocket UHF RFID NFC Impinj Compatible Excel Export IST Timezone RBAC Auth

// Impinj / Identium Reader Push Format
{
  "reader_name": "Gate_Entry_1",
  "event_type": "tag_coming",
  "event_data": [{
    "ep": "E28278020000000005A6AA8E",
    "ri": -61,
    "at": 1
  }]
}

Welcome Display Module

TV Welcome Display

Greet every delegate personally the moment they scan. Deploy across multiple screens simultaneously — each screen can filter by location so the right message appears at the right entrance.

Per-location filter for multi-entrance events
Live clock with IST synchronisation
Custom background image or colour
Configurable field ordering (name, company, title)
Multi-screen support — unlimited TVs

Identium · Event Intelligence

Welcome

Amit Shah

VIP 📍 Main Entrance

RFID scan detected · 14:32:07 IST